Mandatory certification program

Dear Colleagues:

This message is part of an ongoing communication stream around a new mandatory certification program for all Principle Investigators (PIs) and co‐PIs. I appreciate your attention to this information and hope that you will disseminate it as appropriate in your area.  You may want to discuss this with your staffs – as you might well be surprised how many people on campus, including non‐faculty serve as PI’s. For example Housing, EMU, Facilities and Athletics have all had PI’s in the past. 

The certification program was developed by Sponsored Project Services (SPS) and resides on our Electronic Proposal Clearance System (E‐PCS). It was thoroughly vetted by faculty and departmental grant administrators during the fall of 2014 and is now available to all PIs. Similar to the Financial Conflict of Interest (FCOI) certification put in place a few summers ago, the new PI certification program was developed to meet the recommendations of the National Institutes of Health (NIH) and other federal agencies. It covers PI and co‐PI responsibilities for stewardship and compliance of federal grants and contains helpful resources for PIs. 

The certification module can be completed at any time and takes 15 to 20 minutes. As of March 31, 2015 the certification is mandatory for all PIs and co‐PIs and must be completed annually.  After March 31 any PI who has not completed the certification will be unable to submit a proposal, have an award set‐up, or use existing grant funds. Again, the module can be completed at any time and is already available through EPCS. PIs will be happy to learn that the new certification negates the need for the pre‐ and post‐award certification processes that are currently in place within EPCS and online.

To access the training, PIs should sign in to ECPS and click on PI certification on the right hand side under “messages”. Completing the module should take approximately 15‐20 minutes and it does not have to be completed in one sitting. PIs may start and stop as best suits their schedule. Questions and suggestions should be directed to Analinda Camacho ( or one of her team members at SPS.

It is critical that the institution administer our sponsored projects to the best of our abilities and in accordance with the many complex rules and regulations that come attached to each award.  We appreciate your help in rolling out our new module. 


Brad Shelton
Interim Vice President for Research & Innovation