Overview

In the RAP IACUC module, campus locations where animals are housed and used are tracked. Animal researchers select locations from pre-populated menus filled with location information obtained from the University’s live, web-based space management database, UO Spaces (https://spaces.uoregon.edu). Because of this reliance on UO Spaces data in the RAP IACUC module, accurate space assignments in UO Spaces are vital to ensure that the location selection menus in the RAP IACUC module are correct.

Instructions for UO Spaces Unit Editors who manage locations that house or hold animals are included in this document. Use the code assignments detailed in this document to ensure spaces can be found in the RAP IACUC module location menus.

Non-Vivarium Locations

If you are a UO Spaces Unit Editor who manages locations where vertebrate animals are kept outside a main vivarium, follow the instructions below.

1. Authenticate at UO Spaces.
2. Locate the space you need to update.
   • For instructions on how to locate spaces, see UO Space's How-to Supplemental Guide.
3. Click the space edit link.
   • 
4. Under the Prorate section, update the following items:
   • Type Code: 251 Non-Class Laboratory
   • Related Service (support): 51 Animal Room (See the examples below for cases when the "51 Animal Room" code should be used.)
   • 
   • Percent of Effort (POE): Enter the approximate percentage of the space where vertebrate animals are found. For example, if you have a lab and only 25% of the lab space is used for animals, the lab space would have two prorates. One prorate with a POE of 25% and Related Service code of 51 Animal Room and a second prorate with a POE of 75%. If you need to add additional prorates, click on the Add New Prorate button.
   • 
5. Once all your changes have been made, scroll down to the bottom of the page then click Save.
   • All changes will be sent to the UO Spaces approval queue.

To help identify which codes to use, examples are included in the tables below.

Example: Two prorates - a space is partially coded for vertebrate animal use

	Prorate 1	Prorate 2
Prorate	75% POE (percent of effort)	25% POE
Type Code	251 Non-Class Laboratory	251 Non-Class Laboratory
Related Service Code	None	51 Animal Room
Custom Type Info	n/a	Animal Procedure

 

 

 

 

 

Example: One prorate - the entire space is coded for vertebrate animal use

	Prorate
Prorate	100%
Type Code	251 Non-Class Laboratory
Related Service Code	51 Animal Room
Custom Type Info	Animal Procedure

Vivarium Locations 

If you are a UO Spaces Unit Editor who manages locations where vertebrate animals are kept inside a main vivarium or kept in a satellite location managed by the vivarium personnel, follow the instructions below.

1. Authenticate at UO Spaces.
2. Locate the space you need to update.
   • For instructions on how to locate spaces, see UO Space's How-to Supplemental Guide.
3. Click the edit link.
4. Under the Prorate section, update the following items:
   • Type Code: 571 Animal Facilities
   • Related Service Code: None
   • If the space will be used for activities other than conventional animal housing, in the Custom Type Info field, enter a short descriptor. Examples:
     • Procedure room
     • Surgery room
     • Quarantine room
5. Once all your changes have been made, scroll down to the bottom of the page then click Save.
   • All changes will be sent to the UO Spaces approval queue.

Questions?

If you have questions about which Type Code or Related Service Code to use, contact rapinfo@uoregon.edu.

For questions about how to edit spaces in UO Spaces, see UO Space's How-to Supplemental Guide or contact Campus Planning at uospaces@uoregon.edu.