Limited Submissions FAQ

What is a limited submission?
A limited submission is a funding opportunity in which the sponsor limits the number of applications an institution may submit. Typically, these funding opportunities restrict an institution to submit 1 or 2 applications. RDS coordinates a review process for selecting the most competitive UO applicants who may submit to this type of opportunity.

How do I find out if an opportunity is a limited submission?

You will find any limitations listed in the funder's guidelines (also called a Request for Proposal, Solicitation, or Notice of Award). Typically any limiting language will be in the eligibility section.

For example, the National Science Foundation solicitations have a heading that says "Limit on Number of Proposals per Organization." They follow with details about the limit, such as: "An eligible organization may participate in two proposals per competition. Participation includes serving as a lead organization, non-lead organization, or subawardee on any proposal. Organizations participating solely as evaluators on projects are excluded from this limitation. Proposals that exceed the organizational eligibility limit (beyond the first two submissions based on timestamp) will be returned without review regardless of the organization's role (lead organization, non-lead collaborative, or subawardee) in the returned proposal. Only US IHEs are eligible to submit as a lead or non-lead organization."

What is a Notice of Intent to Submit?
To reduce burden in instances when we do not anticipate significant internal competition to select a candidate for a limited submission, faculty need only give Notice of Intent to Submit (NOI). If peer review is triggered (more notices are submitted than the funder limit), faculty will then be asked to submit a pre-proposal. The deadline for UO's NOI can be out as much as three months before the funder application deadline in order to coordinate the faculty-review of applications.

What documents are required for submitting a pre-proposal?
At minimum, pre-proposals consist of an online application form, a 1 page project overview, and biographical sketches or CVs for the PI and all co-investigators. For pre-proposals involving cost sharing, documentation of institutional commitment may be required.

How are limited submission pre-proposals reviewed?
Review is based on the funder’s criteria and thus differ for each funding program. Generally, review criteria include:

  • Strength of PI and investigator team qualifications, including prior grant funding, publication record, and, if applicable, experience leading multi-project or other complex projects
  • Responsiveness to the program solicitation and review criteria
  • Impact and intellectual merit of the proposed project
  • Alignment with OVPRI strategic objectives
  • If resubmission, responsiveness to reviewer comments from prior submission

How can I sign up to receive notification of limited submission opportunities?
Subscribe to the Funding Opportunities Newsletter here.  You can also sign up for alerts on your Pivot account.

How are programs determined to be a limited submission?
The sponsor agency stipulates if a specific funding announcement is a limited submission. The table below details the types of limitations a sponsoring agency can impose and the process for selection/submission.

Limitation Action
Limited by number of applications per institution Submit Notice of Intent by internal deadline
Limited by number of applications per college Submit Notice of Intent by internal deadline
Limited by number of applications per department Coordinate with department chair and notify SPS of departmental approval for submission
"Limited by" not listed on funding opportunity Contact RDS with solicitation information and due date


  Who do I contact if I have questions regarding limited submissions?
Contact Research Development Services at or 541-346-6239.