Management plans manage, reduce, or eliminate actual or perceived conflicts of interest or commitment. Management plans developed in accordance with the UO's Conflict of Interest, Conflict of Commitment, and Outside Activities (COI-COC) Policy use a standard template. The template clarifies expectations and clearly outlines actions that are permissible given the employee's position and job duties.
Common Management Plan Steps
Common management plan steps include requirements to:
- Disclose the conflict in presentations and publications
- Disclose the conflict to students and collaborators
- Adhere to UO acceptable use policies for space and technology
- Request permission to hire UO students or other UO employees in the outside activity who the employee supervises or advises, including a prohibition on chairing a thesis or dissertation committee if the student is also engaged in the outside activity
- Recuse oneself from actions or decisions that would impact the outside activity
- Have third-party oversight of purchases or other actions relating to the outside activity
- Meet annually with an unconflicted third party if an employee's supervisor is also engaged in the same outside activity or interest
- Disclose new intellectual property to Industry, Innovation, and Translation
Management Plan Process
Our staff drafts the management plan in coordination with Industry, Innovation, and Translation to ensure proper handling of intellectual property. Our staff then shares the draft with the employee for their input before sharing the draft with the employee's supervisor and department leadership, as needed. After the employee, their supervisor, and other needed signatories have agreed to and signed the management plan, the employee accepts the plan in the Research Administration Portal (link prompts user to enter their Duck ID) and they may begin the outside activity.
Management Plan Compliance
Management plans remain effective until the source of the conflict no longer exists, such as when the employee's UO job duties change or their outside activities changes.
Those with existing management plans must:
- Annually submit a disclosure of their outside activities
- Report changes in their outside activities or interests before beginning a new activity or changing an existing one
- Fully comply with the steps in their management plan
Failure to comply with a management plan may subject the investigator to discipline, up to and including termination, consistent with applicable UO policies and collective bargaining agreements.