Common misconceptions about disclosures
“I know my outside activity doesn’t pose a conflict.”
Reality: Our office has expertise in UO policy, Oregon state ethics law, and federal regulations. Disclosure ensures a clear, written determination is on file, protecting you if questions ever arise about your activity.
“The UO is not my full-time employer."
Reality: The conflict of interest and commitment policy applies to all UO employees, regardless of their full-time equivalency (FTE). Your outside employment may still require disclosure, even if your unit already knows about it.
“I haven’t earned $5,000 yet.”
Reality: There is no dollar threshold that determines whether disclosure is required under the conflict of interest and commitment (COI/COC) policy. Sponsored researchers may have additional requirements and thresholds to consider under federal regulations, but the conflict of interest and commitment policy applies regardless of the amount earned.
“The UO will prevent me from doing the outside activities I want to do.”
Reality: The UO encourages employees to engage in outside activities that advance research, scholarship, and creative activity. Disclosure helps you do so with confidence.
“My participation in this activity benefits the UO.”
Reality: Many outside activities align with faculty service responsibilities. Authorization under the COI/COC policy may still be required. Documenting the activity ensures compliance with UO policy and state law and also protects you if concerns are raised.
“I am already taking steps to prevent any appearance of impropriety.”
Reality: Without a written disclosure, the UO cannot confirm that your steps align with university policy and state law. A documented review is what provides you with some institutional protections.
“My supervisor is already aware of the activity.”
Reality: Supervisor awareness is great, but it is not the same as disclosure. A formal review may be required to ensure all compliance steps are met.