Financial Responsibility

The Principal Investigator (PI) is directly responsible for the management and administration of the sponsored project within the administrative constraints imposed by the sponsor and in accordance with UO policy. In this capacity, the PI authorizes all direct cost expenditures of project funds and is responsible for reviewing and approving all project related expenditures and cost transfers.

Changes to project budgets or expenditures which require institutional or sponsor prior approval must be reviewed and approved by Sponsored Projects Services (SPS).

The department or college administering the award will generate and/or provide online access to monthly statements of project expenditures to the responsible principal investigator. It is the responsibility of the PI and his/her Department Grant Administrator (DGA) to review each monthly statement for accuracy and completeness and to initiate corrections, when appropriate, no later than 90 days from month end.

Expenditure corrections, including salary allocations, occurring more than 90 days from the original expense date must be approved by SPS and accompanied by a Cost Transfer Justification form.

The PI and/or DGA, in consultation with his/her department chairperson and/or Dean/Institute or Center director, shall advise SPS as to the desired disposition of a deficit or disallowance in a sponsored project account. In no case shall the disposition be to another grant, contract or similarly restricted account. In the absence of such advice, the over expenditure or disallowance will be transferred to the Indirect Cost Credits (ICC) account.