All travel requests and reimbursements must be entered into Concur, regardless of whether the trip is domestic or international.
The Export Control Office receives information from Concur about employees' international travel. The Export Control Officer may contact travelers prior to their trip, depending on the destination and purpose. An export control license may be required before the travel occurs.
Customized Compliance Checklist
The Export Control Office has worked with the Information Security Office, Safety and Risk Services, and Business Affairs Travel Office to develop a checklist of compliance and safety steps travelers should take prior to international travel. The checklist is customizable by the destination.
Travel to High-risk Destinations
The Export Control Office does not prohibit, but rather manages, employee travel to high-risk destinations. Management of international travel to high-risk destinations requires a collaborative effort between the traveler and the Export Control Office. Travelers going to high-risk destinations must:
- Complete a pre-travel survey.
- Utilize the loaner laptop program.
- Follow a high-risk travel management plan, if applicable given the purpose and details of the trip.
- Complete a post-travel survey, if applicable given the purpose and details of the trip.
Pre-Travel Survey
The Export Control Office emails international travelers going to high-risk destinations a link to complete the pre-travel survey. The survey takes less than five minutes to complete, and travelers must complete the survey prior to departure.
Loaner Laptop Program
To help protect data and safeguard the UO network, the Export Control Office and Information Security Office strongly encourage the use of a loaner laptop when traveling internationally to high-risk destinations. Anyone traveling to a high-risk destination may request a loaner laptop using the form below.
Based on the details travelers provide in the pre-travel survey, they may be required to use a loaner laptop for the duration of the trip. If travelers have this requirement, the Export Control Officer will notify them by email.
Travelers headed to low-risk destinations may opt in to the loaner laptop program if devices are available. Please note that travelers to high-risk destinations receive priority access to loaner devices.
High-risk Travel Management Plan
Depending on the purpose and details of international travel to a high-risk destination, the Export Control Officer may require the use of a High-risk Travel Management Plan. The management plan uses plain language to help the traveler comply with federal export control regulations and avoid inadvertently violating them.
Post-Travel Survey
Those completing travel under a High-risk Travel Management Plan must complete a post-travel survey. The Export Control Office will email the survey link directly to the traveler. The survey takes less than five minutes to complete.
Travel to Low-Risk Destinations
The Export Control Office supports all international travelers. Employees who are traveling to low-risk destinations and not exporting any items, software, equipment, or technology may opt-in to the loaner laptop program (pending availability) or a management plan, both described above.