All UO travel—domestic or international—must be submitted through Concur. Many campus offices rely on Concur notifications to begin required compliance reviews.Depending on your destination and purpose, the Export Control Officer may contact you before departure. Some trips require an export control license, which must be secured before travel.
Travel to High-risk Destinations
The Office of Export Controls does not prohibit travel to high-risk locations. Rather, we help manage it. Travelers going to high-risk destinations must:
- Complete a pre-travel survey.
- Use a loaner laptop.
- Follow a High-risk Travel Management plan, if required given the purpose and details of the trip.
- Complete a post-travel survey, if required given the purpose and details of the trip.
After submitting a Concur request, travelers automatically receive instructions for these steps.
The pre‑travel survey takes less than five minutes and must be completed before the travel.
High-risk Travel Management Plan
After reviewing a traveler's pre‑travel survey, the Export Control Officer may require a High‑risk Travel Management Plan. This plan uses clear, practical guidance to help travelers comply with federal export control regulations.
If a plan is required, the Export Control Officer will contact travelers directly. Travelers using a management plan must complete a brief post‑travel survey upon their return, which takes less than five minutes to complete.
Loaner Laptop Program
Loaner laptops help protect data and the UO network during international travel.
Travelers going to high‑risk destinations automatically receive a loaner laptop ticket after submitting their Concur request. A follow‑up email notifies travelers when the device is ready for pickup and provides return instructions.
Travelers to low‑risk destinations may opt in to the loaner laptop program if devices are available, with priority given to high‑risk travelers.
Travel to Low-Risk Destinations
The Office of Export Controls supports all international travelers. Employees traveling to low‑risk destinations who are not exporting items, software, equipment, or technology may opt in to:
- The loaner laptop program (based on availability)
- A voluntary travel management plan
To opt in, email the Export Control Officer.
Carnets
A carnet is an international customs document—often called a “passport for goods”—that allows professional or scientific equipment to move in and out of participating countries duty‑free and tax‑free for up to one year.
A carnet does not replace export requirements. An export license or Electronic Export Information (EEI) filing may still be needed.
The Office of Export Controls helps UO employees determine licensing needs and prepare carnet applications. Departments pay carnet fees directly; costs typically range from $235–$650, depending on item value and processing speed. Allow at least four business days for standard processing.
Carnets must be returned to the issuing agency after the traveler re‑enters the U.S. Failure to return a carnet may result in departmental fees. If any listed item is sold, donated, or otherwise disposed of abroad, the national guaranteeing association may charge 110% of the country’s import duties and taxes.
Eligible Goods
Carnets cover three categories of items (accepted categories vary by country):
- Commercial samples
- Professional equipment
- Exhibition and fair materials
Most UO scientific equipment qualifies as professional equipment. Consumables such as giveaways, agricultural products, or disposable items are not eligible.