July 2021
The IACUC project team completed a four-week onboarding process with the vendor to identify system requirements and business process changes required for implementation.
The project team is now compiling the proposed system requirements and business process changes and will review them with stakeholders in the research community for feedback. The final system requirements will be approved by the VPRI.
Once the system requirements are approved, the vendor will begin an iterative system configuration and implementation process. This is likely to begin in late-July or early-August. Each iteration will be tested by the project team.
If you would like to receive monthly updates about this effort, please subscribe to the following email list: rap-iacuc-module@lists.uoregon.edu, or click to subscribe.
June 2021
Since the full launch of the RAP IRB module, the project is now officially closed. The project team gathered lessons learned and Research Compliance Services continues to offer trainings and provide support for the system. If you have questions about how to submit a study, contact Research Compliance Services by phone (541-346-2510) or email (researchcompliance@uoregon.edu).
A new Research Administration Portal project to implement an institutional animal care and use committee (IACUC) module kicked off last week and is underway. Over the next couple of weeks, the project team will be meeting with the vendor to review the IACUC system and identify system configurations and/or business process changes that may be required for system implementation.
As the IACUC implementation progresses, we will continue to share information with IACUC community. If you would like to receive monthly updates about this effort, please subscribe to the following email list: rap-iacuc-module@lists.uoregon.edu, or click to subscribe. Monthly updates will be posted on this webpage as well.
If you have any questions or concerns about the IACUC project, you are invited to share those by emailing rapinfo@uoregon.edu.
May 2021
RAP IRB Module
The full launch of the RAP IRB module is set to go-live in two days on Wednesday, May 12. Please note that on the evening of Tuesday, May 11, the RAP IRB module will be taken offline and be unavailable starting at 5pm.
As the project team gets ready for the full launch on Wednesday, below are a few points to remember:
- Beginning on Wednesday, May 12, all human subject research applications and transactions with the Research Compliance Services office will be managed through the RAP IRB module.
- All active and approved studies that are not yet in the RAP IRB module (i.e., “legacy studies”) will be migrated into the new system prior to Wednesday. No action is required to establish the study record in the system.
- The first time a continuing review or modification is submitted for a legacy study, some information will need to be entered and all approved study documents uploaded to complete the migration to the RAP IRB module.
- Training workshops are still being offered. See the training catalog for more information on dates, times, and registration links for the latest sessions.
For questions, visit the Human Subjects Research webpage or contact Research Compliance Services by phone (541-346-2510) or email (researchcompliance@uoregon.edu).
The Next RAP Project: RAP IACUC
Starting next month, the Office of the Vice President for Research and Innovation (OVPRI) will begin implementing a new institutional animal care and use committee (IACUC) tool to support animal research that will go-live in early 2022.
The new IACUC tool will allow the UO to adopt more efficient business processes and workflows that will help improve investigators research capacity and provide a more transparent and seamless workflow. Some features investigators can expect with the new tool are:
- Improved visibility as to where a protocol is in the review process. By simply logging into the system, investigators will easily see if their protocol is in the pre-review state, being reviewed by the IACUC, or in post-review.
- Integration with the American Association for Laboratory Animal Science (AALAS) for easy management of training records and requirements.
- Infrastructure for a library of standard substances and procedures that supports IACUC review, versioning, and promoting research lab procedures to standard procedures.
- A comprehensive view of research lab teams that includes team members, trainings, substances, procedures, and protocols.
If you would like to receive monthly updates about this effort, please subscribe to the following email list: rap-iacuc-module@lists.uoregon.edu, or click to subscribe.
May 2021
The Office of the Vice President for Research and Innovation (OVPRI) and Research Compliance Services (RCS) are pleased to announce that the RAP IRB module full launch is now live.
You can now submit all your IRB study transactions via the RAP IRB module.
If your active and approved legacy study was migrated to the new system, please remember that the first time a continuing review or modification is submitted to our office, some information will need to be entered and all approved study documents will need to be uploaded to complete the study record in the RAP IRB module. See our Migrated Legacy Study guidance for more details.
If you have questions about the RAP IRB module or how to submit a transaction, contact Research Compliance Services by phone (541-346-2510) or email researchcompliance@uoregon.edu.
April 2021
The full launch of the IRB module is set to go-live next month in May. As a reminder, the full launch is the second of two phases for the RAP IRB module.
At the time of the full launch in May, all human subject research applications and transactions with the Research Compliance Services office will be managed through the RAP IRB module. All active and approved studies that are not yet in RAP IRB module, which are referred to as “legacy studies”, will be migrated into the new system.
Transitioning Legacy Studies
Prior to the full launch, active and approved legacy studies will be moved into RAP IRB module. No action will be required from the Principal Investigator to establish the legacy study in the system.
Please note, however, the first time a continuing review or modification is submitted for a legacy study, some information and documents will need to be entered and/or uploaded to complete the study record in the RAP IRB module.
It is strongly encouraged that investigators with legacy studies attend a RAP training workshop.
Training Workshops
Beginning this month, Research Compliance Services (RCS) will offer several virtual, hands-on training workshops for investigators, research staff, and other stakeholders to prepare for the full launch.
- RCS will offer a workshop dedicated to supporting legacy studies during the transition of systems. In this workshop, investigators and research staff will be able to log into the system, see their migrated study in the RAP IRB module, walk through the process of submitting a modification or continuing review, and receive support for upcoming submissions.
- RCS has also developed a set of routine workshop offerings to support users with basic system orientation, preparing and submitting applications, managing studies, and more.
See the training catalog for more information on dates, times, and registration links for the latest sessions.
March 2021
The project team has completed data migration testing of all active and approved studies in preparation for the full launch. The team has now started functional testing that will run through April.
Research Compliance Services (RCS) has started working on guidance materials for investigators with migrated studies with information about what to expect with this transition. RCS has also started planning full launch training which is scheduled to begin in April.
More information about guidance materials and training dates will be sent to the IRB community via email in the coming weeks. The project team will also update this webpage with information.
February 2021
Since the soft launch of the IRB module on January 25, Research Compliance Services (RCS) has been monitoring the module to ensure the system is functioning as expected and supporting investigators with their new study submissions. If you have any questions about the IRB module, how to submit your new study, or which process to use for your transaction, contact RCS by email (researchcompliance@uoregon.edu).
The project team is now planning and preparing for the full launch of the IRB module scheduled to go-live in May.
The full launch consists of migrating all active and approved studies from the legacy IRB database to the IRB module. At that time, all investigators will submit and manage all transactions (e.g., continuing reviews, modifications, etc.) through the IRB module.
For more information and updates about this project, subscribe to the IRB Research Administration Portal email list by visiting the signup page.
January 2021
The RAP IRB module is now live.
Investigators can submit their new IRB study submissions by clicking on the "IRB" button at the top of this page or by navigating to the RAP IRB module.
For more information about the phased launches, training, and who to contact for help, see the update from January 19, 2021 below.
January 2021
The project team is very excited to announce the soft launch of the IRB module for new study submissions is set for Monday, January 25.
Beginning on 1/25, investigators will be able to access the IRB module to submit new IRB study submissions by clicking on the “IRB” button at the top of this page.
As a reminder, this go-live is the first of a two-phased launch of the IRB module. Investigators with new protocols should submit and manage their protocol using the new IRB module of the RAP system. Existing studies, including amendments and continuations, should continue to be managed using the current process.
The second phase will launch later this year in Spring. In preparation for the second phase go-live, Research Compliance Services (RCS) will migrate all existing studies into the system and all investigators will submit and manage all transactions through the IRB module beginning in the Spring. Precise dates, more training, and guidance to support you during the transition will be shared as we approach Spring.
Training for the IRB module is still being offered. See our training catalog for more information on dates, times, and registration links.
If you have any questions about the IRB module, contact RCS by email (researchcompliance@uoregon.edu).
December 2020
The project team has developed a one-page resource summarizing the changes that will come with the IRB module and what you can expect.
Click on the image below to view a full-screen version.
