Transitioning Studies to the RAP


Phase I - New Studies Only

The Office of the Vice President for Research and Innovation (OVPRI) and Research Compliance Services (RCS) went live with Phase I of the  IRB module of the research administration portal (RAP), an electronic submission tool to support human subjects research. Phase I was scoped to new study submissions only. Currently, all new studies and their follow-on submissions (e.g., modifications, continuing reviews, and event reports) are submitted through the RAP.

Phase II - Approved Legacy Studies

The full launch of the IRB module is here!

All currently approved legacy studies have been migrated into the new system. Moving forward, all submissions and transactions (e.g., continuing reviews, modifications, etc.) will be managed through the IRB module.

Guidance on Migrated Studies
How to make your study complete/whole

Migration Details

Information being migrated

  • Currently approved studies will be migrated to the RAP. No action is required from the Principal Investigator to migrate currently approved research.
  • Expired and closed studies will not be migrated.
  • The following pieces of information to be migrated to the RAP:
    • Protocol number. All legacy studies will retain their legacy protocol number.
    • Study title.
    • Funding sources for research funded through Sponsored Projects Services.
    • University of Oregon study team members. Team members not affiliated with UO will not be migrated.
    • Approval period dates.

What can investigators do to help facilitate a smooth migration?

  • Testing UL list
  • Close your study
  • Update CITI profile information

Post Migration - What to Expect?

All study communications will be sent via the RAP. The PI must update Primary Contact and PI Proxy(ies) in the RAP if individuals other than the PI are to receive communications such as protocol expiration notices.

  • Only the Principal Investigator will receive communications via the RAP until a Primary Contact and/or PI Proxy(ies) is assigned.
  • One Primary Contact is allowed per study. The Primary Contact does not need to be listed on the study as a team member.
  • The investigator may assign as may PI Proxies as are listed as team members on the study. A proxy can perform PI responsibilities on behalf of the PI, such as submitting a modification or continuing review application.
  • Only individuals affiliated with the University of Oregon can be listed as a Primary Contact or a PI Proxy.

Follow-on Submissions (modifications, continuing review, and reportable new information)

  • All follow-on submissions will be submitted through the RAP.
  • With the first follow-on submission, additional information must be entered and all currently approved study documents must be uploaded in order to make the study complete/whole. Investigators are encouraged to consider the extra steps required when submitting for the first time. Guidance on completing the migration of your study.
  • Investigators may submit a modification solely for the purposes of making their studies complete/whole so that they are better prepared for when a follow-on submission is required.

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