As an employee, volunteer, visitor, student, or research associate at, or under contract to the University of Oregon’s, Office of the Vice President for Research and Innovation (OVPRI), I understand that I may have access to confidential employee and financial information. By signing this statement, I am indicating my understanding of my responsibilities to maintain confidentiality and agree to the following:

1. I understand that I may have access to employee and financial information during my employment which must remain completely confidential. I agree not to divulge, publish, or otherwise make such information known to unauthorized persons or the public.
2. I understand that it is my responsibility to make sure all files are saved on a designated UO server, that my laptop is always secure and password-protected, and that information is released only to authorized persons.
3. I agree not to remove any official record or report, or a copy thereof, from the office where it is maintained unless it has been communicated to my supervisor.
4. I agree to safeguard any physical key, ID card, or computer network account that enables access to university information. I will not allow others to access confidential or sensitive University information through the sharing of access credentials (DuckIDs or passwords) or any other means. Additionally, I agree to promptly notify my supervisor of any actual breach of confidentiality or situations that could potentially result in a breach, whether it be on my part or the part of another person.
5. I agree to adhere to the Oregon Public Records Law (OPRL) concerning employee, financial, and research data, and the Family Educational Rights and Privacy Acts (FERPA) concerning student data as needed.
6. I will not use the university’s equipment for political, commercial, or profit-making purposes.
7. I agree to maintain confidentiality as outlined above both during and after my association with the University of Oregon.

Date of last update: 02/15/2024